The minutes of board meetings are the official record of a board’s actions and decisions. Therefore, they’re important for a variety of reasons including legal implications, governance policies, and even just accountability. They should be simple to read, accurate https://www.aboutboardroom.com/virtual-board-meetings-minutes-and-votin and clear.
Make your minutes as concise and concise as you can to avoid the need for lengthy sentences and keep the focus on the most important decisions discussions, actions, and discussions. This is particularly beneficial for boards with limited resources and tight deadlines.
The structure or format of your minute books can differ according to your organization’s needs as well as the culture and style of your organization However, a few standard elements are crucial to consider when making notes. These are the most important points to consider:
The date and time of the meeting Note down the date and time of the meeting can help future readers understand what happened. It’s also recommended to record the nature of the meeting (whether regular or special).
Content: Review the information in the minutes to ensure that it accurately reflects what took place during the meeting. Check for mistakes or omissions, and cross-reference the information to other documents. Verify that all agreed upon actions and tasks that require follow-up are documented in the minutes. This includes any follow-up or action items that were discussed during executive sessions (private or in-camera segments of the meeting that deal with sensitive topics such as alleged misconduct, personnel matters, or financial issues with the auditor). These conversations are not included in the board meeting minutes, but in the minutes of the closed session.
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